ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Review all invoices for appropriate documentation and approval prior to payment.
• Process 3 way P.O. matching invoices, up to 100 plus line items.
• Prioritize invoices according to cash discount potential and payment terms.
• Prepare and process check runs
• Audit and process credit card bills.
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
• 1099 maintenance
• Response to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies.
• Assist in month end closing
• Collection on past due accounts
• Collect new customer information and enter into Quickbooks
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Maintain Petty Cash account
• Performs other job-related duties as assigned

EDUCATION/EXPERIENCE:

• Minimum of three (3) years Account Payable and Account Receivable experience required
• Strong knowledge of general accounting principles required
• College degree in Accounting or accounting classes highly desired

Skills & Knowledge:

• Must demonstrate professional appearance and friendly demeanor
• Must have strong work ethics
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Must have experience in both AR-AP in manufacturing environment
• Excellent English oral and written communication skills
• Proficient Knowledge of Quick Books, Microsoft Word and Excel and 10 key-touch required.
• Possess strong organizational and time management skills
• Strong organizational skills and detailed oriented

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Operate machinery that mixes and grinds raw materials to produce compounds.
• Must follow standard instructions to measure of chemicals.
• Must check for consistency in various batches and measure the viscosity of the mixtures using viscometer.
• Assist QC in samples in bulk.
• May help with the compression or granulation of tablets or other units of the compounds.
• Must follow sanitation guidelines thoroughly when cleaning machinery.
• Often have the task of filling out paperwork about the compound batches.
• Controlling temperatures.
• Skilled in dispensing the raw materials for bulk product.
• Maintain the cleaning of equipment maintenance log book.

• Perform miscellaneous job duties assigned by supervisor.

EDUCATION:

A minimum of a high school diploma or GED, some college education preferred.

EXPERIENCE:

Experience working chemicals and plant extraction is a highly desired.

Skills & Knowledge:

• Basic Math Skills and solid understanding of the metric system.
• Understanding of manufacturing instructions and potentially complex formulas.
• Be able to lift heavy drums
• Excellent English communication skills; bi-lingual Spanish a plus!
• Strong attention to detail
• Must work well with others
• Must perform well under pressure and deadlines

SUMMARY:

Provides administrative support at the executive level with various tasks and projects. This position will be responsible for progress tracking on all projects, pricing of formulations, act as a liaison between clients and the executives and all travel arrangements. This position will also be crossed train to support sales and incoming sales leads.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Assist the CEO and Director of Operations at the executive-level with administrative duties (Allure Labs and DermaQuest).
• Scheduling appointment/meetings/teleconference / catering
• Perform pricing on formulations for price quotas.
• Act as a liaison to the CEO and Director of Operations.
• Create and distribute memorandums or company policies/notices.
• Manage executives’ calendars and all travel arrangements (domestic/international).
• Provide accommodations for out-of-town guests and visiting clients.
• Coordinate and organize special events (corporate and private).
• Research on new projects and other miscellaneous assignments.
• Maintain and update executives’ contact lists.
• Maintain the upkeep/renewal of internet domains.
• Prepare and distribute meeting agendas, discussions, and minutes.
• Coordinate and schedule Zoom meetings as needed
• Screen executives phone calls.
• Light filing and recordkeeping.
• Handle sensitive, highly confidential, routine/non-routine materials on a daily basis.
• Running errands for pickups on occasions.
• Perform other duties assigned.

EDUCATION/EXPERIENCE:

• High school diploma or GED is required.
• Four (4) year college degree, highly preferred.
• Three (3) years of required work experience required in customer service, executive administrative support and office support.

Skills and Knowledge

• Ability to coordinate both CEO and Director of Operations calendars
• Excellent written grammar and spoken communication in English (public speaking, included)
• PC literate, including MS Office Suite and Adobe Acrobat.
• Ability to type 65 wpm or greater.
• Strong organizational skills.
• Strong project coordination and management skills.; ability to prioritize projects.
• Strong time-management skills.
• Excellent internal and external communications skills
• High degree of comfort level working collaboratively as well as independently on various confidential projects.
• Knowledgeable with travel arrangements and hospitality skills are essential.
• Other tasks as assigned

SUMMARY: 

The R&D Chemist develops both new products and improves formulas to help expand the company’s business. Serves as the principle developer of personal care products and coordinates scale-up according to the agreed upon project plans. Insure the highest quality standards and regulations are met including all FDA and cGMP requirements.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Develops new and/or improves product formulas.
• Participates in technology transfer from pilot scale to full production.
• Develops and maintains required documentation.
• Keeps manager up-to-date of project progress, costing and results.
• Strengthens R&D department by contributing new innovative ideas.
• Stays informed with current trends, practices, and regulatory changes that would impact products and packaging.
• Actively participates in cross functional project teams.
• Provides technical direction to other chemists as needed
• Insures confidential procedures are followed.
• Develops, coordinates and enforces systems, policies, procedures and productivity standards.
• Maintains quality service by enforcing quality and customer service standards.
• Resolves quality and customer service problems.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, stays current with state-of-the-art practices, and participates in professional societies.
• Allocates use of available resources.
• Monitors and assists staff with projects.
• Communicate product/projects updates to clients.
• Perform other duties and projects as assigned.

EDUCATION/ EXPERIENCE:

• A Bachelor’s Degree in Chemistry or related discipline. Masters preferred.
• 5 years of experience in skincare, pharmaceutical or related healthcare industry.

SKILLS & KNOWLEDGE:

• Comprehensive knowledge of developing personal care products.
• Broad understanding of physical and chemical properties of chemicals, OSHA / FDA / cGMP / GLP requirements.
• Must be familiar with Research and Development instruments.
• Customer service oriented.
• Must have good leadership skills including; delegating tasks/responsibilities, training employees, problem solving, etc.
• Must be good at making decisions.
• Knowledge of skin care industry.
• Excellent oral and written communication skills.
• PC literate in various databases.
• Detail-oriented.
• Strong organizational and multi-tasking skills
• Excellent interpersonal skills
• Must work well with others or alone, under minimal supervision
• Must perform well under pressure and deadlines

SUMMARY: 

With direct supervision, this position develops personal care and color cosmetic products to meet customer demands.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Follow established formulas to create laboratory batches of personal care and color cosmetics.
• Test batches for product conformance.
• Stability test and monitor results of lab batches.
• Keep accurate records of batches and stability results.
• Meet with customers and raw materials vendors as necessary.
• Maintain cleanliness and organization of laboratory.
• Review industry publications and raw material literature to increase awareness of industry trends.
• Must adhere to safety standards during laboratory work, such as wearing protection clothing and taking additional precautions as needed.
• Communicate product/projects updates to clients.
• Perform other duties and projects as assigned by Supervisor.

EDUCATION/ EXPERIENCE:

• A Bachelor’s Degree in Chemistry or a related field.
• 1-2 years of experience of product development experience preferred.

SKILLS & KNOWLEDGE:

• Ability to follow a written formulation / direction.
• Basic Mathematical comprehension
• Knowledge of skin care industry preferred.
• Excellent oral and written English communication skills.
• PC literate in Microsoft Office Suite.
• Detail-oriented.
• Strong organizational and multi-tasking skills
• Excellent interpersonal skills
• Must work well with others or alone, under minimal supervision
• Must have the ability to perform well under pressure and deadlines

While performing the duties of this job, the employee is regularly required to stand long periods of time. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. Employee must be willing to work overtime (including over 8 hours and weekends) when needed. The employee must occasionally lift and/or move up to 20 pounds.

The statements contained in this document are intended to describe the general nature and level of work being performed by an employee assigned to this description.  They are not intended to constitute a comprehensive list of functions, duties, or local variances.   Management retains the discretion to add or to change the duties of the position at any time.

SUMMARY: 

Assist the Filling and Production Department in finished products.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Interface with R&D, QC and Warehouse for checking the new formulations and Bill of Materials for the new products.
• Check Purchase Orders from clients and help schedule the production by interacting with the Warehouse, Purchasing and Production teams.
• Maintain database of Purchase Orders and help identify materials and packing needed to complete the PO and interact with the Production Coordinator to update clients.
• Organize Finished and Bulk areas.
• Responsible for moving materials.
• Heavy lifting of boxes, drums, etc.
• Assembling boxes and placing products into boxes.
• Responsible for handling left over product after filling.
• Keep work area clean and safe for work.
• Clean pumps after use in the Filling department/area.
• Perform other duties and projects as assigned.

EDUCATION/ EXPERIENCE:

• A High School diploma or GED (General Education Diploma).
• Some experience in a fast-paced setting in production or manufacturing is a plus.

SKILLS & KNOWLEDGE:

• Has a willingness to work with and help others.
• Must demonstrate professional appearance and friendly demeanor.
• Knowledge of skin care industry.
• Excellent oral and written English communication skills.  Bi Lingual Spanish a plus!
• PC literate in various databases.
• Detail-oriented.
• Strong organizational and multi-tasking skills
• Excellent interpersonal skills
• Must work well with others or alone, under minimal supervision
• Must perform well under pressure and deadlines

While performing the duties of this job, the employee is regularly required to sit long periods of time, talk and hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee is regularly required to stand and walk. The employee must be able and ready to lift and/or move up to 50 pounds when required.

The statements contained in this document are intended to describe the general nature and level of work being performed by an employee assigned to this description.  They are not intended to constitute a comprehensive list of functions, duties, or local variances.   Management retains the discretion to add or to change the duties of the position at any time.

SUMMARY: 

Under direct supervision, the Project Coordinator is responsible to administer and organize all project activities in cooperation with and under the direction of the Director of Operations and General Manager, aiming at flawless execution of the projects.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Act as the primary point of contact for customers
• Coordinate activities and resources with procurement and production teams
• Works closely with Accounting/Production and Purchasing department
• Follow guidelines outlined in SOP
• Maintain current client and pricing files
• Liaison with clients to identify and define project requirements, scope and objectives
• Make certain that clients’ needs are met as the project evolves
• Enter production orders and coordinating with the Production Admin
• Communicating directly with customers and provides immediate assistance to customers as requested
• Report and escalate to management as needed
• Work closely with the CEO, Director of Operations and General Manager
• Technically proficient using current project management tools to track project status and identify tasks
• Establish, implement and maintain process improvement practices and standards
• Ensuring project documents are complete, current and stored appropriately
• Maintain Production schedule and task related documents
• Assists with best-practice organizational development, process improvement or project management process
• Motivating the team to meet its estimates and driving decision making to remove obstacles that would otherwise prevent the team from attaining the project objective
• Ensure strategic direction of projects is in line and implements policies and procedures for alignment with Company and business unit goals and objectives
• Handles customer service inquires and problems via the telephone and emails recording recurring problem area
• To coordinate projects with R&D Lab to track, maintain and submit price quotes to clients
• Maintains a method to document, track and research clients input
• Shares recurrent problems identified by customer input
• Familiarity with shipping policies and procedures
• Perform miscellaneous job duties assigned by management

EDUCATION: 

• Minimum of an Associate’s degree

EXPERIENCE:

• 3 to 5 years of experience working as a Project Coordinator

Skills & Knowledge:

• Effective knowledge of computer applications, such as Microsoft Word, Excel, Outlook.
• Ability to type 65 wpm or greater.
• Must have a customer-centric, energetic “can do” attitude and be willing to take initiative to solve problems and discover solutions without prompting from management staff, as “do-it-yourself” type person.
• Good attendance and punctuality
• Excellent communication skills in writing and verbal with proven ability to have difficult conversations in a professional manner to guide employees, customers and vendors to accomplish objectives and maintain client satisfaction while balance resources, scope and time.
• Technical writing and product development process experience
• Strong organizational and time-management skills
• Ability to prioritize with different projects
• Excellent interpersonal skills
• Dependable and works well under pressure
• Ability to understand and carry out oral and written instructions and works quickly and methodically
• Uses good judgment
• Ability to work with others, a team player

Purchasing Associate:

– Must have strong understanding of Purchasing excel spreadsheets. Able to independently create and edit spreadsheets. BatchMaster experience highly preferred

– Have a strong rapport with internal and external contacts.

– Is able to complete a sourcing or turnkey project with limited assistance.

– Ability to process and complete requests for Non-Inventory, Raw Material, and Packaging items.

– Ability to complete a shipment (logistics for a PO) from end-to-end and manage all communication with the broker, shipper, and internal contacts.

– Exceptional time-management skills and ability to prioritize and multitask appropriately.

– Meets and exceeds KPI’s and deadlines. Takes initiative on projects and in communication.

– Ability to manage placing PO’s and communication at a fast pace.

– Ability to become familiar with departments SOP’s and processes and can train a new employee as requested.

– Ability to actively participates and leads discussions on projects and improvement initiatives.

– Displays strong, professional communication in email, phone, and in-personal conversations.

– Exceptional verbal and written communication skills

– Proven ability to confidently negotiate pricing and logistics and is able to evaluate and select vendors using a merit-based system

Experience:

• High school diploma or equivalent. College courses highly preferred.

– 3-4 years’ experience in purchasing, with additional supporting roles in planning, operations, or logistics.

• Proficient Excel and Microsoft Suite Skills (PC literate)
• Analytical and detail-oriented.
• Strong English communication skills required – both verbal and written. Bi-lingual a plus.

Additional Requirements:

• Team player who can work collaboratively to get things done.
• Desire to learn, grow, and advance into a Purchasing Agent Role.
• Ability to work independently with limited supervision.

Job Description

WE ARE HIRING! Fast-paced and exciting East Bay skin care manufacturer located in Hayward, CA, is hiring for Jr. Quality Control Chemists. We have been serving the needs of cosmetic and personal care industry; domestically and internationally for over two decades. Our creations are sold to physicians, dermatologists, prestigious mass market companies, international wholesalers and distributors worldwide. We are currently open and providing our communities and customers with essential products such as hand sanitizers and hand soap.

Our philosophy is to provide our clients with the very best in formulation development with quick turnaround. We are committed to continuously produce the highest quality of products and incorporating the latest technological discoveries in skin care with optimal result-oriented ingredients.

JOB SPECIFIC SUMMARY:

The Jr. Quality Control Chemist will be responsible for Quality Control functions.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

Sampling of Intermediates, bulk products as per the procedure to ensure compliance with applicable regulations.

• Testing of Packaging materials, RM intermediates, bulk products and finished products as per the specification.
• Documentation of physical, chemical analysis in a Lab Notebook.
• Maintenance of Lab Notebook.
• Preparation of Specification and certificate of analysis and correspondence to the customer.
• Operation of ERP software for entering products data and excel spreadsheets for the preparation of certificate of analysis.
• Testing & documentation of Raw materials (Actives) for the potency determination as per the specification.
• Testing & documentation of Bulk & Filled OTC products as per the specification.
• Documentation of physical & chemical data in a lab note book.
• Preparations of Analytical excel spread sheet report & certificate of analysis for ICP results.
• Perform internal calibration & documentation of Lab instrument.
• Preparation and maintenance of working standards used for the ICP Analysis.
• Analysis & documentation of OTC Stability samples for the Physical & Chemical tests.
• Planning and co-ordination with the production & filling personnel.
• Responsible for the providing support to any investigation regarding Lab deviation or Non-conformance, Out of specification & change control procedure.
• Responsible for the following GMP’s, GLP’s, and safety policies.
• Responsible for the following approved test methods and SOP’s.
• Perform other duties and projects as assigned.

EDUCATION/ EXPERIENCE:

Four-year Degree in Chemistry, Biochemistry, Chemical Engineering, Biology or related disciplines is required.

• 2-3 year of related work experienced required.

SKILLS & KNOWLEDGE:

• Ability to read product specifications and blueprints.
• Ability to work in retention room, which is kept at a temperature range from 10° to 30° by QC Standard Operating Procedure (SOP) #QC/12/ Version 2 for short periods of time throughout the day.
• Knowledge of skin care industry highly preferred
• Excellent oral and written English communication skills.
• PC literate in various databases.
• Detail-oriented.
• Strong organizational and multi-tasking skills.
• Excellent interpersonal skills.
• Must work well with others or alone, under minimal supervision.
• Must perform well under pressure and deadlines.
• If you feel you have the knowledge and skills for this position, please submit a resume for consideration. Please no phone calls.

Job Type: Full-time.  Sponsorship is not available at this time.

SUMMARY:

Regulatory Associate is responsible for product regulatory compliance, product specifications and product formulations. This will include USA regulatory compliance, as well as working towards international documentation and registration.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Maintain and develop SDS, ingredient listing for finished product.
• Monitor project progress and achieve US and International regulatory compliance.
• Demonstrate good lab practices and regulatory compliance in product development and compiling the finished product dossier.
• Assist with regulatory compliance related to EU PIF/ dossiers.
• Assist in processing product registration documentation for EU/Asia/Canada/Australia/Middle East.
• Identify and maintain updated records of compliant raw material dossiers, ability to source and collaborate with RM suppliers to ensure GMP/ISO regulations and standards.
• Support communication and regulatory documents with manufacturers on new formula development, reformulations, audits, testing (stability, compatibility, micro, RIPT and OTC).
• Ensure label artwork regulatory for global compliance, review marketing collateral and work in translation agencies.
• Perform other duties and projects as assigned.

EDUCATION/ EXPERIENCE:

• Bachelor’s degree in Chemistry, Biology or Management Administration
• Minimum 1 year or more in cosmetic and/or personal care product development industry and regulatory experience required

SKILLS & KNOWLEDGE:

• Manage multiple projects in positive and proactive manner
• Ability to gain knowledge with international regulatory and be able to prepare documentation and communicate with international agencies
• Work closely to the regulatory requirement of the customer.
• Technical writer and document editing skills, a plus.
• Knowledge of Document Control/Batch Records/Change Control.
• Cosmetic ingredient knowledge, INCI. preferred
• Broad understanding of physical and chemical properties of chemicals, OSHA/FDS/cGMP/GLP requirements.
• Familiar with R&D instruments.
• Must demonstrate professional appearance and friendly demeanor.
• Excellent verbal and written communication skills and negotiation skills.
• Superb leadership skills and a strong team player.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Detail-oriented and ability to work with large product numbers.
• Ability to work efficiently under stress and time pressures.
• Strong organizational and multi-tasking skills
• Excellent interpersonal skills
• Must perform well under pressure and deadlines