This is an hourly position.  Great opportunity for candidates looking to gain more experience in the accounting arena.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Review all invoices for appropriate documentation and approval prior to payment.
• Ability to process 3 way P.O. matching invoices, up to 100 plus line items.
• Prioritize invoices according to cash discount potential and payment terms.
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
• Assist AP Specialist to response to all vendor inquiries
• Assist with reconciling vendor statements, research and correct discrepancies.
• Assist in month end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Filing, data entry for accounting team
• Performs other job-related duties as assigned

EDUCATION/EXPERIENCE:

• Minimum of one (1) year Accounting experience required
• Knowledge of general accounting principles
• High School diploma or equivalent required.
• Some accounting courses preferred

Skills & Knowledge:

• Must demonstrate professional appearance and friendly demeanor
• Must have strong work ethics
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Excellent English oral and written communication skills
• Proficient Knowledge of Quick Books preferred.
• Microsoft Word and Excel and 10 key-touch required.
• Possess strong organizational and time management skills
• Strong organizational skills and detailed oriented

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Operate machinery that mixes and grinds raw materials to produce compounds.
• Must follow standard instructions to measure of chemicals.
• Must check for consistency in various batches and measure the viscosity of the mixtures using viscometer.
• Assist QC in samples in bulk.
• May help with the compression or granulation of tablets or other units of the compounds.
• Must follow sanitation guidelines thoroughly when cleaning machinery.
• Often have the task of filling out paperwork about the compound batches.
• Controlling temperatures.
• Skilled in dispensing the raw materials for bulk product.
• Maintain the cleaning of equipment maintenance log book.

• Perform miscellaneous job duties assigned by supervisor.

EDUCATION:

A minimum of a high school diploma or GED, some college education preferred.

EXPERIENCE:

Experience working chemicals and plant extraction is a highly desired.

Skills & Knowledge:

• Basic Math Skills and solid understanding of the metric system.
• Understanding of manufacturing instructions and potentially complex formulas.
• Be able to lift heavy drums
• Excellent English communication skills; bi-lingual Spanish a plus!
• Strong attention to detail
• Must work well with others
• Must perform well under pressure and deadlines

SUMMARY: 

With direct supervision, this position develops personal care and color cosmetic products to meet customer demands.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Follow established formulas to create laboratory batches of personal care and color cosmetics.
• Test batches for product conformance.
• Stability test and monitor results of lab batches.
• Keep accurate records of batches and stability results.
• Meet with customers and raw materials vendors as necessary.
• Maintain cleanliness and organization of laboratory.
• Review industry publications and raw material literature to increase awareness of industry trends.
• Must adhere to safety standards during laboratory work, such as wearing protection clothing and taking additional precautions as needed.
• Communicate product/projects updates to clients.
• Perform other duties and projects as assigned by Supervisor.

EDUCATION/ EXPERIENCE:

• A Bachelor’s Degree in Chemistry or a related field.
• 1-2 years of experience of product development experience preferred.

SKILLS & KNOWLEDGE:

• Ability to follow a written formulation / direction.
• Basic Mathematical comprehension
• Knowledge of skin care industry preferred.
• Excellent oral and written English communication skills.
• PC literate in Microsoft Office Suite.
• Detail-oriented.
• Strong organizational and multi-tasking skills
• Excellent interpersonal skills
• Must work well with others or alone, under minimal supervision
• Must have the ability to perform well under pressure and deadlines

While performing the duties of this job, the employee is regularly required to stand long periods of time. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. Employee must be willing to work overtime (including over 8 hours and weekends) when needed. The employee must occasionally lift and/or move up to 20 pounds.

The statements contained in this document are intended to describe the general nature and level of work being performed by an employee assigned to this description.  They are not intended to constitute a comprehensive list of functions, duties, or local variances.   Management retains the discretion to add or to change the duties of the position at any time.

2nd Shift Packaging and Filling Supervisor – 2pm – 10:30 pm

Primary Responsibilities

• Ensures that all processing activities are in conformance with product specifications and GMP’s
• Ensure all machines and equipment are clean and sanitized before each run
• Organize and assign all employees per line
• Verify all products are placed in correct packaging, and ensure weight, batch number, and expiration dates are correct
• Cross verify batch numbers with batch tickets
• Serve as a liaison between Department Managers and Hourly Employees.
• Schedule work assignments, vacations, and days off for the Hourly Employees.
• Responsible for assessing the needs and provide training to all employees and document training.
• Responsible for conducting monthly safety and quality sessions as required and keep adequate documented records.
• Work with HR Department to resolve team conflict and issue documented disciplinary actions and recognition.
• Set specific and measurable goals for the department’s continuous improvement.
• Follow and direct company regulations.
• Accountable for ensuring that all safety policies and regulations are enforced
• Work with HR Department for safety training, enforcement of safety rules/policies as well as drug / alcohol control policy.

Experience

• 3-5 years’ Experience in contract manufacturing supervisory role with a proven track record in leading manufacturing teams of 30 + employees
• Cosmetic manufacturing experience preferred. Will consider food/beverage manufacturing experience for right candidate
• Ability to stop or reset machines when malfunctions occur, clear jams, and report malfunctions to Production Manager
• Bilingual Spanish / English required; Effectively communicate in Spanish and English both verbal and written required
• Experience and exposure to regulatory inspections (OSHA, FDA, etc.)
• Experience with Quality Systems and Programs
• Familiar with Good Manufacturing Practices
• Team leadership/development skills, including the ability to supervise people; successful in building and mentoring high-performance team.
• Maturity, self-confidence, and strong communication skills will be essential for this role.
• Able to perform simple analysis of production runs
• Be able to walk long distances and to be on his/her feet for long periods of time
• Strong Computer skills including Microsoft Office Applications.
• Ability to work and thrive while working under pressure and deadlines
• Strong multi-tasking skills required
• Be able to lift up to 50lbs
• Forklift Experience required

Education

• High School Diploma, GED, or equivalent required – Some College preferred

Responsibilities:

• Manages daily Production, Production and Filling Planning, Warehouse, Maintenance operations and personnel. Works with purchasing Manager on forecasting.

• Plan, organize, direct and run optimum day to day Production and warehouse operations to exceed our customer’s expectations directly or through subordinate Managers and Supervisors.
• Implements strategies in alignment with strategic initiatives and provide a clear sense of direction and focus.
• With General Manager, develops systems and processes that track and optimize productivity and standards, metrics, and performance targets to ensure return on assets
• Assures compliance of all production operations with company policy and federal, state, and local regulations including agencies such as ISO, FDA
• Coordinate production activities with other internal company departments and establish effective working relationships with external regulatory agencies and clients
• Review manufacturing performance and evaluates strengths and weaknesses, ensuring goals, objectives and plans are consistent with client and company goals and objectives.
• Be the driver for all manufacturing operations including the safety, production and warehouse efficiencies, quality, customer service, employee development and financial performance of the production department.
• Foster a working environment in support of a culture that is energized, engaged, and highly motivated to deliver highest levels of quality and reduce overall turnover rate. Ensure implementation of team building and succession planning programs and foster a culture of efficiency and success
• Ability to resolve escalated issues arising from warehouse and operations and requiring coordination with other departments.
• Partners with Safety Committee Members to provide safety training, knowledge and overall healthy work environment.
• Deliver continuous improvement processes to ensure safety, quality, cost, and customer service goals are met to propel the plant forward
• Prepares and submits operating reports to management as required to inform them of current production status and to make recommendations to improve efficiency and effectiveness.
• Assures effective customer service and relations through timely delivery of quality products.
• Accountability for being compliant with all corporate system and processes
• Promote and support change in response to ongoing business needs

Experience:

• Minimum of 5-10 years of supervisory experience in a skin care manufacturing/production/warehouse environment with heavy employee management, and collaboration with other internal departments as a managing partner.
• A proven track record of continuous improvement successes and efficiencies
• BS degree in Chemistry or related field or 5 years of equivalent work experience in Chemist role preferred

• 3-5 years’ experience in a laboratory environment preferred
• Ability to communicate clearly and concisely, both orally and in writing.

• Demonstrate the ability to analyze, prioritize, plan, multi-function and manage time effectively.
• Proficient in MS Word, MS Excel, Outlook, production management tools, ERP
• Self-motivated and goal-oriented; able to work effectively under pressure with high-energy, and proactive style; brings well developed sense of urgency to all work. Must be quality minded, self-motivated, analytical and results oriented.
• Reports directly to the General Manager.

SUMMARY: 

Assist the Filling and Production Department in finished products.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Interface with R&D, QC and Warehouse for checking the new formulations and Bill of Materials for the new products.
• Check Purchase Orders from clients and help schedule the production by interacting with the Warehouse, Purchasing and Production teams.
• Maintain database of Purchase Orders and help identify materials and packing needed to complete the PO and interact with the Production Coordinator to update clients.
• Organize Finished and Bulk areas.
• Responsible for moving materials.
• Heavy lifting of boxes, drums, etc.
• Assembling boxes and placing products into boxes.
• Responsible for handling left over product after filling.
• Keep work area clean and safe for work.
• Clean pumps after use in the Filling department/area.
• Perform other duties and projects as assigned.

EDUCATION/ EXPERIENCE:

• A High School diploma or GED (General Education Diploma).
• Some experience in a fast-paced setting in production or manufacturing is a plus.

SKILLS & KNOWLEDGE:

• Has a willingness to work with and help others.
• Must demonstrate professional appearance and friendly demeanor.
• Knowledge of skin care industry.
• Excellent oral and written English communication skills.  Bi Lingual Spanish a plus!
• PC literate in various databases.
• Detail-oriented.
• Strong organizational and multi-tasking skills
• Excellent interpersonal skills
• Must work well with others or alone, under minimal supervision
• Must perform well under pressure and deadlines

While performing the duties of this job, the employee is regularly required to sit long periods of time, talk and hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee is regularly required to stand and walk. The employee must be able and ready to lift and/or move up to 50 pounds when required.

The statements contained in this document are intended to describe the general nature and level of work being performed by an employee assigned to this description.  They are not intended to constitute a comprehensive list of functions, duties, or local variances.   Management retains the discretion to add or to change the duties of the position at any time.

SUMMARY: 

Under direct supervision, the Project Coordinator is responsible to administer and organize all project activities in cooperation with and under the direction of the Director of Operations and General Manager, aiming at flawless execution of the projects.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Act as the primary point of contact for customers
• Coordinate activities and resources with procurement and production teams
• Works closely with Accounting/Production and Purchasing department
• Follow guidelines outlined in SOP
• Maintain current client and pricing files
• Liaison with clients to identify and define project requirements, scope and objectives
• Make certain that clients’ needs are met as the project evolves
• Enter production orders and coordinating with the Production Admin
• Communicating directly with customers and provides immediate assistance to customers as requested
• Report and escalate to management as needed
• Work closely with the CEO, Director of Operations and General Manager
• Technically proficient using current project management tools to track project status and identify tasks
• Establish, implement and maintain process improvement practices and standards
• Ensuring project documents are complete, current and stored appropriately
• Maintain Production schedule and task related documents
• Assists with best-practice organizational development, process improvement or project management process
• Motivating the team to meet its estimates and driving decision making to remove obstacles that would otherwise prevent the team from attaining the project objective
• Ensure strategic direction of projects is in line and implements policies and procedures for alignment with Company and business unit goals and objectives
• Handles customer service inquires and problems via the telephone and emails recording recurring problem area
• To coordinate projects with R&D Lab to track, maintain and submit price quotes to clients
• Maintains a method to document, track and research clients input
• Shares recurrent problems identified by customer input
• Familiarity with shipping policies and procedures
• Perform miscellaneous job duties assigned by management

EDUCATION: 

• Minimum of an Associate’s degree

EXPERIENCE:

• 3 to 5 years of experience working as a Project Coordinator

Skills & Knowledge:

• Effective knowledge of computer applications, such as Microsoft Word, Excel, Outlook.
• Ability to type 65 wpm or greater.
• Must have a customer-centric, energetic “can do” attitude and be willing to take initiative to solve problems and discover solutions without prompting from management staff, as “do-it-yourself” type person.
• Good attendance and punctuality
• Excellent communication skills in writing and verbal with proven ability to have difficult conversations in a professional manner to guide employees, customers and vendors to accomplish objectives and maintain client satisfaction while balance resources, scope and time.
• Technical writing and product development process experience
• Strong organizational and time-management skills
• Ability to prioritize with different projects
• Excellent interpersonal skills
• Dependable and works well under pressure
• Ability to understand and carry out oral and written instructions and works quickly and methodically
• Uses good judgment
• Ability to work with others, a team player

SUMMARY:

Regulatory Associate is responsible for product regulatory compliance, product specifications and product formulations. This will include USA regulatory compliance, as well as working towards international documentation and registration.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Maintain and develop SDS, ingredient listing for finished product.
• Monitor project progress and achieve US and International regulatory compliance.
• Demonstrate good lab practices and regulatory compliance in product development and compiling the finished product dossier.
• Assist with regulatory compliance related to EU PIF/ dossiers.
• Assist in processing product registration documentation for EU/Asia/Canada/Australia/Middle East.
• Identify and maintain updated records of compliant raw material dossiers, ability to source and collaborate with RM suppliers to ensure GMP/ISO regulations and standards.
• Support communication and regulatory documents with manufacturers on new formula development, reformulations, audits, testing (stability, compatibility, micro, RIPT and OTC).
• Ensure label artwork regulatory for global compliance, review marketing collateral and work in translation agencies.
• Perform other duties and projects as assigned.

EDUCATION/ EXPERIENCE:

• Bachelor’s degree in Chemistry, Biology or Management Administration
• Minimum 1 year or more in cosmetic and/or personal care product development industry and regulatory experience required

SKILLS & KNOWLEDGE:

• Manage multiple projects in positive and proactive manner
• Ability to gain knowledge with international regulatory and be able to prepare documentation and communicate with international agencies
• Work closely to the regulatory requirement of the customer.
• Technical writer and document editing skills, a plus.
• Knowledge of Document Control/Batch Records/Change Control.
• Cosmetic ingredient knowledge, INCI. preferred
• Broad understanding of physical and chemical properties of chemicals, OSHA/FDS/cGMP/GLP requirements.
• Familiar with R&D instruments.
• Must demonstrate professional appearance and friendly demeanor.
• Excellent verbal and written communication skills and negotiation skills.
• Superb leadership skills and a strong team player.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Detail-oriented and ability to work with large product numbers.
• Ability to work efficiently under stress and time pressures.
• Strong organizational and multi-tasking skills
• Excellent interpersonal skills
• Must perform well under pressure and deadlines